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Criteria for Reimbursement of Expenses.

  1. Only expenses incurred in the course of the business of the FPSNA will be considered reimbursable.

  2. Only expenses with appropriately clear documentation of the nature, date and amount of the expense will be considered reimbursable.

  3. Levels of approval required for reimbursement for expenses not preapproved in the budget:
    • Expenses up to $25 require approval by the Treasurer.
    • Expenses greater than $25 and up to $100 require approval by one Council member in addition to the Treasurer.  This Council member cannot be the person being reimbursed.
    • Expenses greater than $100 require approval by the entire Council.

  4. Reimbursement requests must be submitted in a timely manner, i.e., within 30 days of the time in which the expense was incurred.

  5. Pre-approval can be requested in writing.  The pre-approval requests shall sufficiently describe the expense to be incurred.  Replies to the written request shall be provided in writing.   Members incurring expense without pre-approval do so at their own risk.